ADMINSTRATION CLERK (X10) VARIOUS LOCATION

September 24, 2021 By admin Off

JUDICIAL INSPECTORATE FOR CORRECTIONAL SERVICES

The Judicial Inspectorate for Correctional Services (JICS) is an equal opportunity employer. In the filling
of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108
of 1996), the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55
of 1998) and relevant Human Resources policies of JICS will be taken into consideration. People with
Disabilities will be accommodated within reasonable limits. Therefore preference will be given to
candidates whose appointment will assist the JICS in achieving its Employment Equity targets in terms
of the JICS’s Employment Equity Plan.

APPLICATIONS : The Judicial Inspectorate for Correctional Services, Private Bag X9177, Cape
Town, 8000. Alternatively, applications may be handed in at Standard Bank
Building, No. 1 Thibault Square, 9th Floor, Cnr Long Street & Hans Strijdom
Avenue, Cape Town, 8000.
CLOSING DATE : 18 October 2021

NOTE : Applicants are advised that a new application for employment (Z83) has been
in effect since 1 January 2021. The new application for employment form can
be downloaded at www.dpsa.gov.za-vacancies. Applications submitted using
the old Z83 form will not be accepted. Applications must be accompanied by
(1) a comprehensive CV, with specific starting and ending dates in all relevant
positions and clarity on the levels and ranks pertaining to experience as
compared to the Public Service, as well as at least 3 contactable references,
(2) a copy of the applicant’s South African ID Document, (3) a copy of the
applicant’s driver’s license where required, (4) a copy of Grade 12 Certificate
as well as all qualifications mentioned in the CV and (5) a SAQA verification
report for foreign qualifications. (Only shortlisted candidates will be required to
submit certified documents/ copies on or before the day of the interviews). It is
the applicant’s responsibility to have foreign qualifications evaluated by the
South African Qualifications Authority (SAQA) and to provide proof of such
evaluation. Incomplete applications, applications received after the closing
date or applications without SAQA verification reports for foreign qualifications
will not be considered. The successful candidate will be appointed subject to
positive results of the security clearance process and the verification of
educational qualification certificates. It is important to note that it is the
applicant’s responsibility to ensure that all information and attachments in
support of the application are submitted by the due date. Due to the large
number of responses anticipated, correspondence will be limited to short-listed
candidates only. If you have not been contacted within three months of the
closing date of the advertisement, please accept that your application has been
unsuccessful. By submitting the employment application form, you agree and
consent in terms of section 11 (1) of the Protection of Personal Information Act,
2013 (POPIA), to your personal information which you provide to the Judicial
Inspectorate for Correctional Services (JICS) being processed by the JICS and
its employees, agents, cabinet committees, and sub-contractors for recruitment
purposes, in accordance with the Protection of Personal Information Act, 2013

POST 33/40 : SECRETARY REF NO: JI 97/2021
(12 months contract appointment.)
Directorate: Management Regions
SALARY : R173 703 per annum + 37% in lieu of benefits
CENTRE : Pretoria

REQUIREMENTS : Applicants must be in possession of a Grade 12/Senior Certificate. Knowledge
in administration/secretariat. Good communication and interpersonal skills.
Computer literate with an excellent understanding of windows. MS Word,
Excel, Outlook and PowerPoint. Ability to work under pressure and willingness
to work overtime. All short-listed candidates will be subjected to a technical
exercise that intends to test relevant technical elements of the job.

DUTIES : The successful candidate will be responsible to serve as the
secretary/administrator to the Directors. Answering and screening of telephone
calls. Typing/compiling of memorandums and presentations. Execute office
and general administrative duties. Manage filing and electronic documents
tracking system. Maintain diary and manage appointments. Acknowledge
receipt of documents. Record and issue minutes. Make all travelling
arrangements. Ensure submission of travel claims for the Chief Executive
Officer Judge.
ENQUIRIES : Mr. M Sello Tel No: (012) 321-0303

POST 33/38 : LAW CLERK REF NO: JI 95/2021
(12 month contract appointment)
Office of the Inspecting Judge
SALARY : R376 595 per annum (Level 09) + 37% in lieu of benefits.
CENTRE : Pretoria

REQUIREMENTS : The Judicial Inspectorate for Correctional Services (JICS) invites applications
from suitable candidates seeking appointment as a Law Clerk for 2022-2023.
The Inspecting Judge of JICS is assisted by a Law Clerk whose primary
function is to carry out legal research and assist the Inspecting Judge with
lectures, speeches, public presentations and publications. Appointments are
made for the period January 2022 to December 2022. The JICS seeks to
ensure these appointments, generally, broadly represent the South African
population in terms of race, gender and background. Applicants should be in
possession of an LLB degree (or an equivalent or post-graduate degree) or in
the final year of study for that degree and should display an interest in subjects
relating to criminal law, criminology, penology and human rights. Academic
excellence and research experience is recommended. Successful applicants
will be subjected to a vetting process. Further details about the position can be
obtained from the Office of the Inspecting Judge. An example of written work
between 6 – 12 pages in length, which demonstrates critical legal analysis and
is written solely by the applicant; and letters of recommendation from two
referees, together with their names and contact details (including but not limited
to their email addresses).

DUTIES : Research for the Inspecting Judge, Report writing, Ad hoc tasks allocated by
the Inspecting Judge. Consolidate and analyse monthly statistical reports for
the Inspecting Judge. Preference will be given to all women and people with
disabilities.
ENQUIRIES : Mr E Brewis Tel No: 012 321 0303

POST 33/41 : ADMINISTRATION CLERK: SUPPLY CHAIN MANAGEMENT REF NO: JI
98/2021 (X2 POSTS)
(12 months contract appointment)
Directorate Support Services
SALARY : R173 703 per annum (Level 05) + 37% in lieu of benefits
CENTRE : Cape Town

REQUIREMENTS : Applicants must be in possession of a Grade 12/Senior certificate. 1-3 years
relevant working experience in a supply chain management environment.
Computer literacy (MS Word, Excel, PowerPoint and Outlook). Numeric skills.
Team player and strong organisational skills. Ability to work independently.
Knowledge of SYSCON and LOGIS system will be an added advantage.

DUTIES : The successful candidate will be responsible for assisting with procurement of
goods and services ad liaise with suppliers. Provide logistical support.
Administer inventory, allocate assets in line with policies and guidelines.
Perform physical asset verification, barcoding and updating of asset register.
Maintain proper records and communication and reporting, handle asset
disposal. Provide administrative support.
ENQUIRIES : Mr. A Fortuin Tel No: (021) 421 1012

POST 33/42 ADMINISTRATION CLERK: FINANCE REF NO: JI 99/2021 (X2 POSTS)
(12 month contract appointment)
Directorate: Support Services
SALARY : R173 703 per annum (Level 05) plus 37% in lieu of benefits
CENTRE : Cape Town

REQUIREMENTS : Applicants must be in possession of a Grade 12/Senior certificate. Computer
literate (Ms Word, Excel and Outlook).1-3 years relevant financial
administration experience. Ability to communicate verbally and in writing.
Ability to work independently and also as part of a team. Ability to multi-task
and general administration capabilities. Proficiency in English and at least one
other official language. Knowledge of PERSAL/ BAS and LOGIS system will
be an added advantage.

DUTIES : The successful candidates will be responsible for assist with Debt
administration. Follow-up on outstanding invoices. Assist with the BAS/LOGIS
transactions. Compiling of finance payments. General administrative duties.
ENQUIRIES : Ms. R Thompson Tel No: 021 421 1012

POST 33/43 : HR PERSONNEL CLERK REF NO: JI 100/2021
(12 month contract appointment)
Directorate: Support Services
SALARY : R173 703 per annum (Level 05) + 37% in lieu of benefits
CENTRE : Cape Town

REQUIREMENTS : Applicants must be in possession of a senior certificate or equivalent
qualification. Experience in office administration. Computer literate (Word,
Excel, PowerPoint, Outlook). Knowledge in HRM and Persal would be an
advantage. Planning, organizing and negotiation skills. Ability to work
independently and also as part of a team. Analytical and problem solving skills.
Communication and listening skills. Time management skills. Conflict
management skills. Knowledge of PERSAL system will be an added
advantage.

DUTIES : The successful candidate will be responsible to provide human resources
administrative support to the JICS by managing the leave. Capturing of staff
grievances. Managing the process of appointments and resignations of staff
members. Administration of staff benefits.
ENQUIRIES : Ms P. Luphuwana / Ms S Suliman Tel No: 021 421 1012.

POST 33/44 : ADMINISTRATION CLERK: AUXILIARY SERVICES REF NO: JI 101/2021
(12 month contract appointment)
Directorate: Regional Management

SALARY : R173 703 per annum (Level 05) + 37% in lieu of benefits
CENTRE : Cape Town

REQUIREMENTS : Applicants must be in possession of a grade 12 /senior certificate. 1-3 years
relevant working experience in administration. Ability to communicate verbally
and in writing. Ability to work independently and also as part of a team. Ability
to multi-task and general administrative capabilities including reception duties.
Computer literate (Word, Excel, PowerPoint & Outlook). A valid driver’s license
is essential.

DUTIES : The successful candidate will be responsible for reception duties and office
administration. Proper maintenance and implementation of approved filing
system. Handling of incoming and outgoing mail and phone calls. Management
of resources. Provide general administrative support to the Regional Offices
(draft correspondence, manages calendars of senior team members and
arrange trips etc.)
ENQUIRIES : Mrs J Gericke / Mr GP Wicomb Tel No: (021) 421 1012

POST 33/45 : ADMINISTRATION CLERK: INSPECTIONS & INVESTIGATIONS REF NO:
JI 102/2021
(12 month contract appointment)
Directorate: Legal Services
SALARY : R173 703 per annum (Level 05) + 37% in lieu of benefits
CENTRE : Pretoria

REQUIREMENTS : Applicants must be in possession of a Senior Certificate. Computer literate (MS
Word, Excel) and exposure to Microsoft Outlook. Knowledge of office
administration. Ability to communicate verbally and in writing. Ability to work
independently and also as part of a team. Ability to multi-task and general
admin capabilities. Driver’s license and proficiency in English and at least one
other official language an added advantage.

DUTIES : The successful candidate will be responsible for recording, organising, storing,
capturing and retrieving correspondence and date. Update registers and
handle routine enquiries. Make photocopies and receive and send facsimiles.
Distribute document/packages to various stakeholders as required. Keep and
maintain the filing system for the unit. Communicate with stakeholders. Make
travel arrangements on short notice. Keep and
ENQUIRIES : Mr L de Souza, Tel No: 012 321 0303

POST 33/46 ADMINISTRATION CLERK: AUXILIARY SERVICES REF NO: JI 103/2021
Directorate: Regional Management
SALARY : R173 703 per annum (Level 05)
CENTRE : Bloemfontein

DUTIES : The successful candidate will be responsible for reception duties and office
administration. Proper maintenance and implementation of approved filing
system. Handling of incoming and outgoing mail and phone calls. Management
of resources. Provide general administrative support to the Regional Offices
(draft correspondence, manages calendars of senior team members and
arrange trips etc.)
ENQUIRIES : Mr M Prusent / Ms Y Mdlalose Tel No: (051) 430 1954

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